Up and running in four steps
Create a Quote
Build detailed quotes with line items, sizes, colors, and print locations. Send a polished, branded document in minutes.
Get Approval
Customers review and approve quotes through their own branded portal. One click to approve, no email chains.
Track Production
Drag-and-drop scheduling keeps every job on time. Your team and customers see real-time status updates.
Get Paid
One-click invoicing with Stripe payments. Customers pay online instantly. Sync to QuickBooks automatically.
Works with the tools you already trust
14 days
Free trial
No card
Required to start
10 min
Setup time
Shop-tested
Built for real shops
Everything your shop needs, nothing it doesn't
87+ features purpose-built for screen printers, embroidery shops, and custom apparel businesses.
Smart Quoting
Multi-position quotes with size breakdowns and one-click customer approval
Order Tracking
Custom production stages, due dates, and real-time status for every job
Invoicing
One-click invoices from orders with deposits, splits, and Stripe payments
Customer Portal
Branded portal for approvals, order tracking, and online payments
Online Stores
Spirit wear stores for schools, teams, and events with collection deadlines
Design Studio
Fabric.js canvas with real product photos from S&S Activewear and SanMar
Production Scheduling
Drag-and-drop scheduling across presses, dryers, and embroidery heads
Profit Analytics
True cost tracking, margin analysis, and revenue pipeline dashboard
SMS + Email Alerts
Text customers when orders are ready. Automated follow-ups and reminders
Barcode Scanning
Touch-friendly production kiosk with barcode scanning for shop floor
Time Tracking
Track labor hours per job to calculate true costs and profit margins
Printavo Migration
One-click import of your customers, orders, and invoices. Switch without losing your history.
Smart Product Search
Type a style number and color — "5000 Red" — and InkReef finds matching products with color swatches highlighted instantly
Custom List Views
Show, hide, and reorder columns in your Orders, Quotes, and Invoices tables. Your layout, your way
Drag-to-Reorder
Reorganize quote groups with a grip handle — structure complex multi-group quotes exactly how you think
The Production Floor
Beyond standard task tracking. A visual ecosystem of your entire shop's heartbeat.
Visual Scheduling
Drag-and-drop orchestration of every press, dryer, and embroidery head in real-time. See your entire production pipeline at a glance.
Real-time Inventory
Automatic low-stock alerts that talk directly to your distributors. Never pause a run for a missing 2XL again.
Art
Approvals
Automated client sign-offs with version control that actually works. No more email chains.
verifiedLightning Fast Quoting
Build complex, multi-position quotes in under a minute. Integrated shipping and margin protection baked in. Customers approve with one click.
Gross Margin
64.2%
Profit Analytics
for Professionals.
True Cost Tracking
Calculate exact labor and material costs per job. Understand your real margin on every order before the ink hits the screen.
Revenue Dashboard
Revenue pipeline, outstanding invoices, production costs, and margin trends -- all visible from one command center.
Mishan Warnakulasuriya
Founder & Builder
Santa Barbara, CA
Born from a family shop floor.
I grew up in Sri Lanka and came to the States with the kind of dream most immigrants carry — work harder than everyone else, figure it out, and build something worth building. I landed in IT, spent over a decade in it, and got pretty good at it. I ran security and identity systems for a 400-person tech company. Led the IT integration when they acquired a $100M company. Built Zero Trust architecture, passed SOC2 and PCI audits, automated everything I could get my hands on.
Then my uncle asked me to help with the IT at his print shop. That’s when I saw it up close — the software his shop depended on was expensive, limited, and charged a full year upfront. For a small family business where every dollar matters, that’s not just frustrating. It’s the kind of thing that keeps you up at night.
I couldn’t just watch that and do nothing. So I started building. Not a startup pitch deck — an actual tool for an actual shop. I sat with the people running production, listened to what they needed, and built it. The quoting system, the customer portal, the scheduling board — all of it came from real conversations, not a whiteboard in a co-working space.
The security is enterprise-grade because that’s the only way I know how to build things. The pricing is monthly because nobody should have to gamble a year’s budget on a promise. And the platform keeps getting better because I’m still listening.
InkReef is my way of giving small shops the same quality tools that Fortune 500 companies take for granted. If my uncle’s shop can run on it, yours can too.
Tired of paying too much for too little?
If you’re on Printavo, spreadsheets, or stitching together five different tools — here’s what changes.
| Legacy Tools | InkReef | |
|---|---|---|
| Pricing | Yearly upfront | Monthly, cancel anytime |
| Customer portal | Basic or add-on | Built-in, branded |
| Online payments | Third-party integration | Stripe, one click |
| Production scheduling | Limited or manual | Drag-and-drop board |
| Design studio | Not included | Fabric.js canvas with real products |
| Data import | Manual CSV | One-click Printavo migration |
| Time tracking | Separate tool | Built-in, per-job costing |
| Security | Basic auth | 2FA, passkeys, encryption at rest |
| API access | Limited/paid tier | Full REST API included |
We’ll import your Printavo data for you. No spreadsheet wrangling.
Questions we hear from every shop
Can I import my data from Printavo?
What does it cost?
Is my data secure?
Do my customers get their own portal?
Can I handle screen printing, embroidery, and DTG?
What if I need help getting set up?
Do you integrate with QuickBooks / Stripe / S&S?
Your shop deserves
better software.
Stop overpaying for tools that weren’t built for how you work. InkReef gives you quotes, orders, production tracking, invoicing, and a customer portal — all in one place, at a price that makes sense.